GUADEC 2025

Survey

GUADEC 2026 Location Proposal

Location Information

Where is your proposed location?*

Please specify the exact city and country you are proposing for the event.

Location Overview*

You’re welcome to provide a brief overview of the city highlighting key aspects such as its size, character, cultural attractions, and any features that would be of interest or benefit to event attendees.

Venue Overview*

Please provide a description of the proposed venue, including it's capacity,layout (number and size of rooms), available facilities (A/V equipment, accessibility features, Wi‑Fi, etc.), and any other details that illustrate why it is suitable for the event.

Venue Details [Address]*

Venue Details [Website]

What are the proposed dates for this location?*

Local Support

Local Team Members*

Kindly provide the names and email addresses.

What kind of local support is available in this location?

If there are any Linux user groups or other free‑software communities willing to assist us on site, please let us know.

What kind of sponsorship leads are in the area?*

Please provide information about potential sponsors or organizations in the area that might be interested in supporting the event, including companies, local businesses, or other communities.

Travel Information

How will attendees travel to the location?*

Please describe the main transportation options available for attendees to reach the city, including nearby airports, train or bus stations, public transit, and road access, as well as any relevant details about ease of travel or connectivity.

What are the visa requirements for visiting this location?*

Please provide information on any visa or entry permit requirements for international attendees traveling to the location, including application procedures, typical processing times, and any special considerations or exemptions that may apply.

How will attendees travel within the city?*

Please describe the local transportation options available for attendees to get around the city, such as public transit, taxis, bike rentals, walking routes, or any other convenient means of travel.

Accommodations, Dining, and Social Events

Accommodation Options

Please share some nearby hotel options—ideally close to the venue—along with their rates.

Dining Options*

Please provide information about nearby restaurants, cafes, and other food options available to attendees, including a range of cuisines and price levels.

Social Event Options*

Please share information about social activities and entertainment available for attendees, such as city tours, cultural events, sports, or other opportunities that could enhance their experience during the event.

Costs

Budget*

Please provide a general breakdown of the estimated costs associated with hosting the event at your location, including expenses such as: venue rental, audio‑visual support and coffee breaks.

Budget Spreadsheet sent*

Yes

No

Please email a budget spreadsheet to guadec@gnome.org and select "Yes" to confirm that you have done so. Your spreadsheet should include estimated costs for the following:

• venue costs
• fees for an audio-video team (three days)
• coffee-break pricing (per person)
• photographer costs (three days)
• expenses for printed materials such as banners and badges

*All costs and expenses should be estimated totals; we do not expect final amounts.

Additional Information

Is there any other information you would like to provide about your proposal?

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Your answers will be submitted anonymously.