Jul 19 – 24, 2024
America/Denver timezone

Sponsor Terms and Conditions

  1. By submitting a completed sponsor application form, all sponsoring entities (“the sponsor”) agree to these Terms and Conditions for GUADEC (“the conference”).
  2. Sponsorship applications and exhibit space table allocations are handled on a “first-come-first-served” basis. Sponsors should be committed to Free Software deployment and improvement, and supportive of the conference organizers’ mission. The conference retains the right to reject sponsors that it deems inappropriate.
  3. Sponsorship pledges cannot be processed without payment. All pledges must be in Euros (€) or US Dollars ($), or other currency as agreed, and made payable to the organization designated by the GNOME Foundation. The sponsor will be contacted regarding details of the money transfer.
  4. GNOME.Asia packages are subject to additional Terms and Conditions.
  5. The sponsorship brochure is only indicative of deliverables to sponsors. The conference reserves the right to modify its content. The final deliverables will be as per the sponsorship application, after it is confirmed by the conference.
  6. After written acceptance of the sponsor’s application form by the conference, the sponsor must provide any further signed agreements and the sponsorship funds to the conference organizers within 30 days of receiving the conference sponsorship invoice.
  7. Once the sponsor’s application has been secured, the sponsor must provide logos, digital graphics and/or any other details as required (e.g., the sponsor’s brand name, trademarks, etc) within 14 days. The sponsor grants to the conference the right and permission to use its name and/or logo for promotion of the event. Likewise the sponsor is granted the right and permission to use the conference name and/or logo for communications about the event.
  8. Requested materials should reach the conference organizers by requested deadlines, or they may not be properly processed. Physical materials (banners, handouts, etc) should be provided by the sponsor at least 30 days in advance of the event.
  9. For sponsorship packages that include the use of signage, please note that space may be limited. The conference will inform each sponsor of the maximum size or number of signs allowed. The conference will not be liable for damage or loss of sponsors’ properties by fire, theft, accident or any other cause, by negligence or otherwise or in case of force majeure.
  10. The sponsor may not sublet, assign or apportion any part of the item(s) sponsored nor represent, advertise or distribute literature or materials for the products or services of any other firm or organization except as approved in writing by the conference.
  11. To limit conference production costs, the conference organizers may limit the number of colors used to print sponsor logos and materials.
  12. To minimize detritus, the conference may use electronic versions of inserts and advertisements. The sponsors will be notified in advance to be able to provide material that might be better suited to the medium used.
  13. Any remaining funds from sponsorship money will be donated to the GNOME Foundation upon completion of the conference for the GNOME Foundation’s general use.
  14. Sponsorship is not limited to financial support but can also be in the form of material provisions, e.g., hardware, software, services, etc. Should your organization be interested in sponsoring in an arrangement not listed in the conference brochure, please feel free to contact the conference organizers to discuss your preferences: sponsors@guadec.org.